Stop Compiling the Data. See the Picture.
Daily visibility into how every property is performing. For your entire multifamily team, from property managers to the CEO.
95% compiling. 5% operating.
- Pulling reports from your PMS
- Compiling data into spreadsheets
- Reviewing numbers with no context. No trends, no benchmarks, no picture.
Strategizing to improve performance
After all that, you have a pile of numbers. You still don't have the picture.
What if the picture was already there?
Here's what that looks like. One connected story, told in seconds.
Occupancy
Occupancy is slipping. And it's getting worse.
5.7% below budget this month. Three straight months of decline. How do we get occupancy back up?
Current Occupancy
Monthly Occupancy v. Budget
Leasing
But the leasing funnel tells a different story.
Leads, tours, applications, leases. Every monthly target already hit. New residents are coming in.
Leasing Funnel
April 2026Renewals
It's not leasing. It's the back door.
Renewal and retention percentage have fallen three straight months, both below the trailing average. Residents aren't renewing.
Apr Renewal %
47%
Apr Retention %
40%
T12 Renewal & Retention
Lease Expirations
Seven move-outs this month. Six gave the same reason.
Rent increases. Residents are leaving because the rent strategy is too aggressive.
April Move-Outs
| Unit | Resident | Status | Move Out | Reason |
|---|---|---|---|---|
| 204 | A. Martinez | Notice to Vacate | 4/3/26 | Rent increase |
| 118 | T. Williams | Notice to Vacate | 4/7/26 | Rent increase |
| 312 | J. Park | Notice to Vacate | 4/10/26 | Rent increase |
| 405 | M. Chen | Early Move Out | 4/12/26 | Relocating |
| 217 | R. Johnson | Notice to Vacate | 4/15/26 | Rent increase |
| 109 | S. Davis | Notice to Vacate | 4/18/26 | Rent increase |
| 331 | L. Wilson | Notice to Vacate | 4/22/26 | Rent increase |
That's the picture.
The problem is clear, the cause is clear, and now you act.
One question answered in seconds. Hundreds more, already waiting.
See how every property is performing
Occupancy, leasing, rent, delinquency, financials. With context on every number.
Every number has a layer underneath it
Drill from your portfolio down to a single unit, lease, or financial line item.
| Unit | Type | Prior | Current | Change | Trade Out |
|---|---|---|---|---|---|
| 204 | New | $1,450 | $1,525 | +$75 | +5.2% |
| 118 | Rnwl | $1,380 | $1,350 | -$30 | -2.2% |
| 312 | New | $1,620 | $1,695 | +$75 | +4.6% |
| 405 | Rnwl | $1,510 | $1,475 | -$35 | -2.3% |
| 217 | New | $1,340 | $1,410 | +$70 | +5.2% |
| 109 | Rnwl | $1,290 | $1,260 | -$30 | -2.3% |
| 331 | New | $1,580 | $1,650 | +$70 | +4.4% |
| Avg | 7 Leases | $1,453 | $1,481 | +$28 | +0.4% |
Generate polished reports
For your team, ownership, investors, and lenders.
Assign tasks and collaborate
See something that needs follow-up? Create a task, start a conversation, and track it to resolution. All in one place.
Connected to your property management system. Updated daily.
No exports, no spreadsheets, no manual work. Just your data. Cleaned, organized, and ready to act on.
Frequently Asked Questions
RootSource gives your entire multifamily team, from property managers to the CEO, a clear picture of how every property in your portfolio is performing, updated daily. Occupancy, leasing, rent, delinquency, financials. Context on every number, drill-downs from the portfolio level to a single unit, and built-in reports and collaboration tools. The largest companies in multifamily have the infrastructure and dedicated teams to build this kind of visibility in-house. RootSource gives you the same capability. Purpose-built and maintained for you.
Your PMS holds the raw data. RootSource pulls it daily, cleans it through a proprietary process, and organizes it with context built in: budget comparisons, trailing averages, and trend direction on every number. Because the data is cleansed and structured, you can look back at any point in time and see exactly how a property was performing. This isn't your PMS data on a different screen. It's a connected picture you couldn't build from reports alone.
Two to three weeks. We handle the setup on our end and make sure everything looks right with your team before going live. Your day-to-day doesn't stop for this.
RootSource integrates with major property management systems, including Entrata, RealPage, and others. Your leasing, operational, and financial data is pulled in automatically every day. No exports, no uploads, nothing manual.
Yes. Whether you're managing a handful of properties or hundreds, RootSource scales with your portfolio. Every property gets the same depth and context from day one.